A wedding coordinator is focused on the logistics but on a shorter timeline than a planner. Coordinators typically help you prepare a month before the wedding and function as the point person on the wedding day. However, coordinators can be hired for the “day-of” as well. A wedding coordinator will confirm vendor contracts and create a day-of timeline, as well as make sure things like payments and guest counts are in order, but won’t be involved in the earlier planning phases or keeping track of your budget. Part of their job is to coordinate everything involved on the day of the event, from load-in and load-out to ensuring that everyone is on schedule.
Coordinators make sure everything you’ve done up until they take over is in good shape. Having a coordinator to take over the month before your wedding gives them time to tweak any details and follow up on loose ends, making for a solid event plan. This helps you to relax a little and enjoy the days leading up to your wedding as well as the day of.
Wedding Coordinator Duties
1. Puts in at approximately 25 hours.
2. Meets with you four to eight weeks before the wedding to get a handle on what you’ve planned thus far.
3. Checks in with your vendors to review the signed contracts and confirm logistics.
4. Creates detailed timelines and floor plans.
5. Completes a final walk-through of the ceremony and reception sites.
6. Addresses any overlooked details (such as forgetting to hire a coat check attendant).
7. Manages the rehearsal.
8. Oversees everything on the wedding day.
Hire a Wedding Coordinator If …
1. You want to play an active role in planning your wedding but would like someone to take care of the last-minute details and make sure you haven’t missed anything.
2. You’re extremely organized and detail-oriented.
3. You don’t have the budget for a full-service wedding planner.